There is an increasing need to provide school services more efficiently and effectively. We need to continue developing strategic alliances and stronger
partnerships with parents, parishes, local government, business and community services
and explore options to co-locate schools with community health centres, kindergartens and activity centres.
Theme 3: Capability to Better Serve and Lead, Catholic Education Melbourne Strategic Plan 2015–2019
Patricia CowlingFormer Principal, Genazzano FCJ College, Kew
The School Accounting Unit provides
assistance to parish priests, school principals, business managers and school
administrative personnel with regards to financial and administrative
accounting procedures, and government accountability and reporting
requirements. A framework of supporting schools to ensure financial viability
and promoting best practice is central to the services of the Unit.
School Accounting services are provided by:
The School Accounting Unit strives to serve
and lead our Catholic schools in relation to sound financial management by
upholding strong commitment to our School Service Model. This Model has been
developed over time to respond to the changing needs of schools and the
ever-changing landscape of education in Australia.
New School Service Model
The School Accounting Unit,
under the guidance of the Assistant Director of Business Advisory Services
implemented a new and refocused service delivery model for schools for 2015 and
This new service
delivery model involves:
Integrated Catholic Online Network (ICON)
Nine Melbourne Catholic
primary schools have been selected as the first group to transition to the ICON
system. A preparatory briefing for these schools was held in August 2015 and
ongoing support including practical workshops is planned in preparation for the
transition process commencing in June 2016.
In-line with the
transition towards ICON, schools will move towards accounting on an accrual
basis as mandated by reporting requirements of the Australian Charities and
Not-for-profits Commission (ACNC). Accrual accounting workshops will continue
into 2016 with a view to providing additional support to school administrative
Melbourne also continues to work with the Catholic Archdiocese of Melbourne
(CAM) to confirm an agreed reporting framework for ‘right to use’ land and
buildings for diocesan-owned parish primary schools.
Early Learning Centres (ELC)
Financial analysis was
provided to a number of primary schools in July/August 2015 to assist in their
Expressions of Interest (EOI) submissions to the State Government for capital
grants to establish new Early Learning Centres (ELC) buildings on Parish
land. Nine schools subsequently
submitted an EOI. The State Government
will assess these submissions and then request successful EOI schools to submit
a grant application (following on from their EOI).
CECV Funding Guide
A Catholic Education
Commission of Victoria Ltd (CECV) Funding Guide has been prepared
which provides information on the processes and formulae used by the CECV to
allocate government grants to schools. This guide covers capital grants as well
as recurrent grants and also highlights the extensive accountabilities of
involved parties. This document is publicly available and can be located on the
New Secondary Schools Funding Formula
A comprehensive review
of the secondary schools funding formula was undertaken in consultation with
schools and the Grants Allocation Committee (Secondary) in 2015. This new
funding model was approved by the CECV Board in June 2015. Briefing sessions
across seven locations in Victoria were held to provide all secondary schools
with updated information regarding the new secondary schools funding formula.
Professional learning programs
As part of the new
School Service Model implemented in 2015, School Accounting team members
facilitated the successful delivery of 75 Administration Officer Cluster
meetings. While these meetings were predominantly focused on servicing the
needs of school administration officers, there were also a number of principals
and deputy principals in attendance throughout the year.
The overarching objective
of these meetings is to enhance schools’ understanding of finance and
administration processes and procedures. Schools were combined into cluster
groups on the basis of geographical location and meetings were held three times
throughout the year for each of the 25 cluster groups.
The average number of
school personnel in attendance at each of these meetings during 2015 was
approach to school service was also supported by additionally available
training as detailed below.
Login to CEVN