There is an increasing need to provide school services more efficiently and effectively. We need to continue developing strategic alliances and stronger
partnerships with parents, parishes, local government, business and community services
and explore options to co-locate schools with community health centres, kindergartens and activity centres.
Theme 3: Capability to Better Serve and Lead, Catholic Education Melbourne Strategic Plan 2015–2019
Patricia CowlingFormer Principal, Genazzano FCJ College, Kew
Catholic Education Melbourne, through the
Information Technology Services (ITS) Unit, assists Catholic schools in the
management of email, bandwidth, internet traffic, IT security and school
The IT Helpdesk provides dedicated
IT services to schools and CEM staff from 8 am until 5.30 pm. The Helpdesk
continued to provide support to schools in 2015.
The ITS business unit provides
dedicated IT services to Catholic Education Melbourne staff and schools. This
includes the operational management and security monitoring of the
infrastructure for the Catholic Education Victoria Network (CEVN) connecting
all Victorian Catholic schools and Catholic Education Offices. It also includes
the provision of managed internet from Telstra and AAPT as well as free peering
content from Google and Apple. All access is managed by central devices and includes
filtering using Zscaler.
Managed infrastructure included the CISCO
Videoconferencing end points, gateway and virtual meeting room hardware and the
hosting systems for the CEVN, Catholic Education Melbourne and Catholic Network
Australia (CNA) websites, portals and related applications.
Other hardware included the Sharepoint
infrastructure for parts of the Integrated Catholic Online Network (ICON), and gabriel (staff intranet) and the
dedicated applications for Finance, Payroll and Records Management. Within
Catholic Education Melbourne all the desktop, laptop and directors’ tablet
devices are managed by IT services, along with the fleet of mobile phones. A
managed print services solution utilising multifunction printer/ scanner photocopiers
has also been implemented across the whole of Catholic Education Melbourne’s
The ITS Unit provided oversight
and maintenance of the CEVN and Catholic Education Melbourne applications
including the Catholic Information System (CIS), Online Staffing Records (OSR),
the Personnel Record System (PRS) and the Long Service Leave (LSL) calculator
and the school Census functions.
The Student Attendance Reporting system
was introduced in 2013 for the first 20 weeks of the year and was extended in
2015 to cover Term 3 as a second collection. For many schools, this system
harvests student attendance data from their systems and stores the aggregated
data centrally. When the data is confirmed by the school it is automatically
uploaded to the Australian Government Department of Education (AGDoE) for the MySchool website in 2016. Schools
without compliant attendance systems aggregate the data themselves and upload directly
to the School Services Point.
The ITS Unit also provides support for the Students
with Disability (SWD) funding application system and the School Improvement
Planning and Reporting system (SIP).
The ITS unit also acted as a data
custodian for much of the school and corporate data required for regulatory
compliance and for strategic planning and is contained within the CEVN and
Catholic Education Melbourne applications. This includes systems that monitor
usage of the Victorian Student Number (VSN) and registration of teachers with
the Victorian Institute of Teachers VIT as well as the Working with Children
Check for school and office staff.
Data was provided through various reporting
services including Business Intelligence tools. The ITS unit also provided
project management services to the CECV and Catholic Education Melbourne, and offers
IT advice to schools and other Catholic Education Melbourne Staff Groups.
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